Personnel Requirements

Personnel Requirements

Applies to all personnel with functions pertaining to the CDBG grant or activity.

  • Operating Agencies must follow specific requirements when dealing with employment related matters. Part A of the CDA Subrecipient Agreement details this specific requirements.
  • Each Operating Agency must have an Affirmative Action Plan.
  • Operating Agencies must develop and maintain written documents such as personnel applications, a definitive and detailed job description for each position, pay ranges and salary scales and personnel policies subject to inspection by CDA staff.

Other Personnel Requirements

Filling of Vacancies

  • Approval from CDA
  • Advertisement in a newspaper of general circulation as well as in a minority newspaper for each position
  • The Operating Agency must maintain a file for each job title, the date, place and an example of each advertisement

Personnel Changes 

  • All personnel changes must be approved by the organization's Board of Directors, evidenced with a resolution, a copy of approved Board minutes, or a letter from the Board President.
  • As an alternative, the BOD may give the Executive Director the authority to approve all personnel changes, excluding himself/herself evidenced with a Board resolution updated annually. 
  • Copies of any supporting documentation for new hires must be submitted to CDA reflecting the change.
  •  Must be substantiated by the OA's most recent Board-approved personnel manual. 
  • OAs must immediately forward Conflict of Interest and Secondary Employment forms for all new employees to their Program Monitor.

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